Project Administrator II
- Contract Length: 1 Year
- Location: Calgary, AB T2P 3L8 | Kamloops, BC V2C 1A9 | Prince George, BC V2N 1B7 | Fort St. John, BC V1J 0P1
- Work Type: Hybrid
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Responsibilities
- Financial Administration
- Manage purchase orders (initiate, revise, close) to ensure timely procurement and budget control.
- Track budgets and report team/project expenses for financial transparency and adherence.
- Submit and track payments requests and resolve discrepancies.
- Manage team expense reports.
- Corporate Citizenship Support and Event Coordination
- Support sponsorship applications for local communities and Indigenous groups, guiding both external applicants and internal team members through Enbridge’s Corporate Citizenship process.
- Coordinate community events to foster engagement and enhance brand reputation.
- Order swag and promotional materials, maintain inventory, and ensure availability for events.
- Manage event logistics such as booking hotels, catering, venues and payments.
- Compliance & Documentation
- Organize regulatory notifications to ensure legal compliance.
- Review and edit engagement logs for accurate records and reporting.
- Oversee meeting minute reviews, coordinating with employees and consultants for timely finalization and distribution.
- Assist with maintaining team SharePoint site and records management.
- Team Support
- Monitor and triage BC Projects inbox and toll-free number.
- Maintain the team’s shared calendar and SharePoint site access
- Submit and manage vendor onboarding.
- Collaborates with project teams, external consultants as well as internal Community and Indigenous engagement team.
- Collaborates with project teams, external consultants as well as internal Community and Indigenous engagement team.
- Attends regular project meetings (weekly) and team meetings (monthly).
- Attends ad hoc event planning meetings.
Qualifications
- Relevant education and a minimum of 3 years of experience in the administrative field; or an equivalent combination of education and experience.
- Intermediate to High level of experience Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use.
- Strong interpersonal and communication skills.
- Above average organization and planning skills.
- Ability to learn tasks quickly and become efficient in a short period of time.
- Self-starter, proactive and self-motivated.
- Excellent time management skills and the ability to prioritize competing demands.
- Ability to perform work with constant interruptions and minimal direct supervision.
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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