Administrative Assistant
- Pay rate: $27.94hour
- Contract Length: 1 year
- Location: Thunder Bay, Ontario
Raise is currently hiring an Administrative Assistant team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Job Overview
We are seeking a driven Administrative Assistant who has knowledge and experience in coordinating and performing administrative duties for Northwest Ontario Area Team.
Responsibilities:
- Provide direct administrative support to the Manager of NWO and area team, as well as the leadership team in addition to general support for the department when required
- Manage the departmental calendars which include coordinating meeting logistics, booking rooms, AV support, catering, etc.
- Provides guidance and assistance to team members on company programs and processes such as SAP
- Assists with onboarding of new employees and contractors
- Maintains files
- Tracks and reports on employee training, utilizing existing programs and databases
- Prepares and coordinates reporting and analysis of area budgets and cost tracking, utilizing applicable software programs
- Daily office administrative duties including managing office supplies and equipment
- Provides/prepares documentation of meeting minutes and presentations using software applications including Microsoft Word, Excel, and PowerPoint
- Maintains a central filing system
- Coordinates facilities for meetings, training, travel arrangements and offsite events
- Processes invoices
- Assisting in the preparation and distribution of monthly reporting activities
- Providing SAP, Webex and Workforce support to team members
- Preparing expense reports for Managers review
- Time entry management for local team
- Managing and maintaining confidential information
- Managing all forms of information using department and Company document management processes, including SharePoint, SAP and FileNet
- Performing other general administrative tasks as required.
Qualifications:
- 6+ years industry related experience
- Proven analytical, finance/budgeting, problem-solving, and organizational skills
- High level of self-motivation, effective time management, and priority setting skills
- Strong proficiency with software applications including Word, Excel, and PowerPoint
- Strong work ethic when under pressure in a fast-paced environment
- Strong interpersonal skills, professional demeanor and demonstrated ability to work cross-functionally with stakeholders at multiple levels demonstrated ability to work cross-functionally with stakeholders at multiple levels
- Exercise independent judgment and capacity to work collaboratively with others in a team setting.
- Proven organizational, planning and prioritization skills.
- High School Diploma/GED
Preferred Qualifications:
- Business administration post-secondary education
- Experience with SAP, LMS, SailPoint, Workday, FileNet, SharePoint, Power BI
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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