Administrative Assistant II
- Contract Length: 6 months with possible extension
- Work Schedule: Monday – Friday | Latest start time is 8:00 AM
- Location: Regina, SK S4P 3B2 (Onsite)
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Overview
- The primary focus of this position is to provide daily administrative support to the various functional groups in the Regional Services department.
- This includes office and fleet management, processing purchase orders and invoices, record entry and retention for all H&S, Technical, and Emergency Response training and Operator Qualification records, some support to the Regina PLM crew, various administrative duties as required as well as collaborating with other administrative staff in all of Prairie Region.
Responsibilities
- Perform general administrative duties in support of approximately 40 team members.
- Coordination with client’s Workplace Services and Building Property Management to manage building maintenance needs and visiting 3rd party vendors.
- Supports the functional groups in the Regional Services department with facility and catering bookings for various meetings and training courses.
- Act on behalf of the department in dispensing routine administrative information and answering general administrative inquiries.
- Creation of work orders and invoice coding for vendors and third-party service providers.
- Entry and retention of all training and Operator Qualification records.
- Preparing and submitting of personal expense reports.
- Management of department email distribution groups.
- Onboarding and Offboarding of staff members, including arranging office moves, building access credentials and IT systems access.
- Assist staff with navigation and troubleshooting of company systems (Workday, Oracle Cloud, eLink, etc)
- Receive, handle and distribute departmental mail.
- Order and maintain inventory of department office supplies, kitchen supplies, and coffee supplies.
- Supporting Fire Wardens in completing corrective actions identified by regular administrative office Safety Audits.
- Support Fleet Management including monthly mileage tracking, completing vehicle registrations, working with Fleet on ordering and upfitting of new vehicles and decommissioning of existing vehicles
- Provide support for on-call scheduling for Prairie Region.
- Other related duties as assigned.
Qualifications
- Grade 12 diploma with a minimum of 3 years of experience in an administrative position.
- Strong experience with office productivity software (Microsoft Office) including word processing and spreadsheets, specifically working with medium sets of data, graph generation and Pivot Tables.
- Adept computer skills.
- Must have solid communication and organizational skills as well as a high attention to detail.
- Enjoys and is willing to take on new responsibilities and duties.
- Ability to manage a variety of tasks and adjust priorities as required.
Preferred Qualifications
- Oracle and/or Workday experience would be an asset.
- Energy Sector experience.
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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