Title: Payroll Coordinator
Location: Remote, Canada
Hours: 8:30 am – 5:00 pm EST
Salary: $60,000 – $65,000 / year CAD
Employment Type: Permanent Full-Time
Overview
Raise is seeking a Payroll Coordinator to join our Global Operations team. You will play a critical role in processing payroll, maintaining compliance across multiple jurisdictions, and supporting continuous process improvement across North America.
Role Profile
As a Payroll Coordinator, you will manage complex, high-volume payroll cycles and ensure accurate payroll tax processing across multiple states and provinces. This role requires close collaboration with Payroll Administrators, Support, and Finance teams to maintain compliance, timeliness, and data integrity.
Key Responsibilities
· Payroll and Accounts Payable Processing:
o Process payroll for temporary workers for Canada and US.
o Process payments for independent contractors on a timely basis. Calculate invoices including services, expenses and taxes. Process adjustments and all necessary write offs as required working with the AP Administrators to accurately capture time and expense records.
o Calculate wages, overtime, bonuses, and deductions accurately.
o Enter adjustments and create special reporting.
· Process Improvement & Collaboration:
o Analyze payroll data and trends to support forecasting and continuous improvement.
o Recommend and implement improvements to increase efficiency and reduce errors.
o Ensure data integrity and alignment between payroll and accounting systems.
o Working with the support and compliance team, respond to employee inquiries regarding payroll/AP-related issues, including pay discrepancies, deductions, and tax withholdings.
· Employee Support:
o Serve as a key point of contact for employee inquiries regarding pay, deductions, tax withholdings, and system access.
o Maintain accurate records of employee data, payroll transactions, and tax filings.
o Onboard contract employees and independent consultants into payroll/AP processing system, ensuring rates, dates and all configuration data points are timely entered and accurate.
o Process Offboarding for employees as they are terminated and submit relevant end details to tax authorities including ROEs. Handle any offboarding IC’s that have outstanding balances at the end of their contract, including write offs.
o Maintain payroll/AP records and assists in audits.
Qualifications
- Minimum of 3 years' experience in a payroll coordination or payroll specialist role.
- Proven experience processing payroll across multiple US states and provinces with varied taxation and withholding rules.
- Proficient in payroll software such as ADP (Workforce Now preferred), Dayforce, Workday, SAP, or similar.
- Advanced skills in Microsoft Excel.
About Raise
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/.
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com.