Expeditor

Expeditor

• Contract Length: 12 Months
• Pay Rate: $25 – $27/hour (W2), depending on experience
• Work Type: Hybrid
• Location:  Calgary, AB T2P 3L8

Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.   

Job Overview:

• The Expeditor supports the Supply Chain function by coordinating, tracking, and expediting all assigned equipment, materials, and deliverables required for the successful execution of purchase orders, contracts, and projects. This role is responsible for proactively monitoring and managing project milestones, documentation, vendor performance, and delivery schedules to ensure equipment and materials are available when required and aligned with project timelines.
• The position requires close collaboration with vendors, engineering teams, project stakeholders, logistics personnel, quality representatives, and construction teams to identify risks, resolve issues, and maintain schedule integrity throughout the procurement and delivery process.

Key Responsibilities:

• Monitor and manage assigned equipment and material orders to ensure on-time readiness and delivery in accordance with project and construction schedules.
• Proactively expedite assigned items by leveraging stakeholder meetings, reporting tools, systems, templates, and established processes to support project timelines and identify potential risks.
• Coordinate and manage vendor documentation between suppliers, Engineering (or Engineering Consultants), and internal project teams to ensure timely review, approval, and distribution.
• Ensure all required vendor documentation is complete, accurate, and received within established timelines, including drawings, Requests for Information (RFIs), Inspection and Test Plans (ITPs), Weld Procedure Specifications (WPS), Inspection Reports, and Vendor Data Requirements (VDRs).
• Review vendor fabrication schedules, inspection reports, ITPs, and other relevant purchase order and supplier data to identify, mitigate, and communicate potential delays.
• Notify project stakeholders of actual or anticipated schedule impacts and work collaboratively with suppliers to implement corrective actions and resolve issues.
• Schedule, facilitate, document, and manage vendor progress and supply meetings, including preparation of meeting agendas, minutes, action items, and follow-up activities.
• Participate in project meetings and provide regular updates on equipment and material status, progress, and receiving activities.
• Prepare and distribute status reports using required reporting formats to support project visibility and decision-making.
• Assist with the review and verification of supplier invoices to ensure accuracy and compliance with contractual requirements.
• Collaborate with vendors and stakeholders to resolve freight claims, shipment discrepancies, quantity variances, labeling issues, and other delivery-related concerns.
• Communicate technical, commercial, quality, and schedule-related issues to project team members and other key stakeholders.
• Support logistics planning and coordination to ensure equipment and materials are delivered safely and efficiently to project sites.
• Coordinate with construction and site personnel to confirm receiving readiness and the availability of appropriate unloading equipment and resources.
• Build and maintain effective working relationships with vendors, engineering teams, project personnel, contractors, quality representatives, logistics teams, and other Supply Chain stakeholders.
• Follow established Supply Chain Management (SCM) processes, procedures, and best practices to ensure consistency and alignment with departmental objectives.
• Maintain organized and accurate electronic records and expediting files to support documentation control, audit requirements, and purchase order or contract closeout activities.
• Coordinate activities and communicate regularly with key stakeholders to ensure alignment on priorities, schedules, and deliverables.
• Support the successful completion of purchase order and contract closeout requirements through timely documentation and record management.
• Perform other duties and responsibilities as assigned.

Scope and Impact:

• Responsible for providing timely, accurate, and results-driven expediting support for project equipment and materials.
• Ensures delivery schedules, documentation requirements, and purchase order milestones are achieved.
• Positively influences project outcomes by proactively identifying risks and driving issue resolution.
• Supports successful project execution through effective communication, stakeholder engagement, and schedule management.
• Requires the ability to communicate issues, risks, and recommendations clearly, accurately, and professionally.

Working Relationships:

Internal Relationships

• Expediting Team Lead, Supervisor, and Manager for direction, guidance, workload prioritization, and performance support.
• Engineering and Engineering Consultants.
• Project Management Teams.
• Buyers and Procurement Professionals.
• Construction, Commissioning, and Operations Teams.
• Quality Surveillance and Quality Assurance personnel.
• Logistics and other Supply Chain Management team members.

External Relationships

• Equipment and material vendors.
• Contractors and subcontractors.
• Freight and logistics service providers.
• External project stakeholders and client representatives.

Qualifications:

Required

• Bachelor's degree in Supply Chain Management, Business Administration, Finance, Economics, or a related field.
• Alternatively, 2 to 4 years of relevant experience in expediting, procurement, supply chain, logistics, project coordination, or a related discipline may be considered in lieu of formal education.
• Working knowledge of expediting best practices and an understanding of procurement, logistics, and project documentation requirements.
• Experience managing engineering and vendor documentation.
• Strong organizational skills with the ability to coordinate multiple priorities and meet competing deadlines.
• Excellent problem-solving and customer service skills.
• Strong interpersonal skills with the ability to build and maintain effective working relationships.
• Excellent verbal and written communication skills.
• Close attention to detail and commitment to accuracy.
• Equivalent combinations of education, training, and experience may be considered.

Preferred

• Post-secondary education in Project Management, Supply Chain Management, Purchasing, Commerce, Finance, Business Administration, or a related discipline.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience working within project-based environments in construction, energy, industrial, engineering, or manufacturing sectors.

Looking for meaningful work? We can help   

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.   

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.   

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/   

To submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com.  

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