Project Control Officer – Intermediate
- Pay Rate: Flexible
- Location: Toronto, Ontario
- Contract Length: 6 Months
We at Raise are hiring right now for one of our Clients. If you’re interested, apply below for your chance to join a great place to work.
Responsibilities:
The Supply Chain Project Control Officer will work with the Supply Chain (Procurement) and project teams to support procurement needs and ensure project processes are in compliance with Ontario Health policies. Responsibilities will include:
· Work with internal stakeholders to ensure sourcing documents are complete and accurate
· Complete entries as required into the applicable procurement system (e.g. Workday and Flextrack)
· Maintain required documents and ensure a complete audit trail
· Analyze and prepare reports and other documentation as required
Required Skills:
· 4+ years' experience with, and understanding, of Procurement principles and processes
· Proficient with Workday, Flextrack and/or eSourcing
· Demonstrated ability to multi-task and work well with various groups of internal and external clients while demonstrating customer service
· Detail oriented with excellent organizational and time management skills
· Strong leadership skills, accountability and a demonstrated ability in delivery
· Strong verbal and written communication skills
· Proficient in MS Office, including MS Teams document repository and Excel
Desired Skills:
· Knowledge of Procurement methodologies and public sector procurement processes
· Knowledge of Project Management concepts (e.g. project goals, risk, scope, participant roles, planning, cost and quality management)
· Demonstrated experience working in a professional environment supporting multiple project managers and critical projects to ensure project deliverables are delivered on time and adhere to agency standards and policies.
· Experience collaborating with internal and external clients, developing and managing project schedules, deliverables, status reports
· Experience working alongside project managers to provide updates, escalate where required, identify risks, and lead project document deliverables
· Experience routing documents for signature via DocuSign, monitoring project document repository and ensuring all documents are reviewed and maintained in the repository
· Ability to adequately monitor, track, and coordinate project requirements and provide reporting and input to ensure targets are met
· Ability to handle client relationships to manage expectations, provides updates as required, identify and mitigate potential conflicts between project and functional areas
Evaluation Criteria:
· C1 – Minimum 4 years experience supporting procurement activities – 20 points
· C2 – Minimum 2 years hands-on experience with Procurement tools, such as Workday, Flextrack, Ontario Tender Portal. – 15 points
· C3 – Strong communication skills: verbal, written, active listening, conflict resolution and stress tolerance – 15 points
· C4 – Effective time management and multi tasking skills – 15 points
· C5 – Skilled in creating, tracking and maintaining project documentation and reporting; detail oriented – 15 points
· C6 – Advanced experience with MS Office including MS Teams document repository and Excel – 10 points
· C7 – Experience working with a multiple internal and external clients – 10 points
Total Evaluation Criteria – 100 Points
Deliverables:
· Work with internal stakeholders and clients to ensure sourcing process is followed, and documents are complete and accurate
· Complete entries as required into the applicable procurement system (e.g. Workday and Flextrack)
· Maintain required documents and ensure a complete audit trail
· Analyze and prepare reports and other documentation as required
Must Haves:
· 4+ years' experience with, and understanding, of Procurement principles and processes
· 4+ years' experience Proficient with Workday, Flextrack and/or eSourcing
· Demonstrated ability to work well with various groups of internal and external clients while demonstrating customer service
· Detail oriented with excellent organizational and time management skills
· Proficient in MS Office, including MS Teams document repository and Excel
Looking for meaningful work? We can help!
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com