Junior Receptionist
- Pay Rate: $22.00/hour, depending on experience
- Contract Length: 6 months
- Location: Calgary, Alberta
Raise is currently hiring a Junior Receptionist on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client, is a Liquids Pipelines Company operating with more than 4,000 kilometers of crude oil pipelines in North America providing low-risk, liquids transportation and storage business, safely moving oil between some of the world’s most critical markets
Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.
Description
The Junior Receptionist serves as the first point of contact for internal and external visitors, delivering a professional and welcoming experience while ensuring the smooth day-to-day operations of the front office. This role provides administrative and coordination support across the organization, including managing calls and correspondence, overseeing meeting logistics, maintaining common areas, and liaising with vendors and building services. Ideal for an organized and service-oriented early-career professional, this position offers hands-on experience in office administration within a dynamic, fast-paced environment.
Responsibilities
- Greet and welcome internal and external guests at the main reception
- Answer the main phone line and respond to general inquiries from the public
- Present a positive and professional image of the organization to all visitors and callers
- Sign in visitors, provide temporary building passes if required
- Maintain the daily upkeep/cleanliness of all common areas; reception, meeting rooms, copy areas, supply/storage room, lunchroom and kitchenettes
- Ensure all machines in common areas are functioning and arrange services as required (coffee machines, photocopiers, check-in system, etc.)
- Assist in meeting logistics (calendar bookings, catering, registration, check-in, room set up/clean up)
- Manage reception manual
- Liaise with building maintenance and external vendors providing office services
- Provide backup administrative support to the administrative team
- Maintain the reception area to ensure it is tidy and professional
- Deliver information to internal and external contacts via email, phone, and in person
- Manage incoming and outgoing mail and packages
- Assist with scheduling appointments for visitors and meeting room bookings
- Various administrative tasks including drafting correspondence, scheduling meetings, photocopying documents, ordering couriers, and responding to enquiries
- Other office duties as assigned
Qualifications
- 1-2 years of related work experience with increasing levels of responsibility
- Expert in the use of MS Office suites (PowerPoint, Excel, and Word)
- Preferred Qualifications
- High degree of professionalism, excellent communication skills, and the ability to maintain confidentiality
- Exceptional judgement and discretion when dealing with internal and external parties
- Proven organizational, planning and prioritization skills; ability to work in a fast-paced environment and manage tight deadlines
- Excellent communication skills, both written and verbal with the capability to manage information and correspondence on multiple levels
- Strong attention to detail and accuracy, resourceful, able to solve problems and find solutions to meet department needs
- Education and Certifications
- High school diploma or post-secondary certification in administration from a recognized institution
Looking for meaningful work? We can help!
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity. We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or any other Raise job posting (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com.
#WES
#LI-SC1