Records Specialist
- Pay Rate: $30.00/hour on W2
- Work Type: Onsite – Washington, DC 20006
- Work Schedule: 8:00 AM – 5:00 PM EST
- Duration: 3-month contract with possible extension
Job Overview:
- Provide maintenance of data, records, and files necessary to provide servicing to the assigned client team or department.
- This position will perform duties as a specialist relating to the implementation, and management of all aspects of document control and records management throughout the information lifecycle for physical or electronic records.
Key Responsibilities:
- Responsible for the day-to-day operations of the Records Room.
- Participate with other records and information staff in overseeing effective maintenance of records management systems including Interwoven File Creation, RFID File Tagging and Programming, File Retrieval, and Re-Shelving.
- Database Management and Maintenance to ensure records are accurately documented and stored.
- Troubleshooting to identify potential problems or to recommend better processes or methods to accomplish work in the specified timelines provided by the client.
- Assure adherence to corporate policies and strategies using the current records management systems.
- Ensures compliance with business protocol, regulatory and best records management practices requirements.
- Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, and retrieval and archiving of records.
- Generate record management reports.
- Assist with orientating and training others on the appropriate records management processes and procedures as required by the client.
- Perform photocopying, faxing, scanning, and other duties as assigned.
Top Required Skills:
- Lifting ~30 lbs.
- Organization
- Ability to stand and walk for an 8-hr. shift.
- Good Attendance/Reliability/Punctuality
- LegalKEY Software Experience
- Stronger Records Management Type Background
Qualifications:
- High School Diploma or equivalent (4 years of college preferred)
- 1-2 years of experience in a professional office environment working in a file or records clerk capacity.
- Reading, writing, and arithmetic skills required.
- Previous experience in a client service-oriented field preferred.
- Willingness and ability to learn new skills.
Requirements:
- Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting.
- Attention to detail.
- Ability to function with a high level of patience, tact and diplomacy in handling any "complaint situations".
- Excellent communication (verbal and written) and organizational skills.
- Detail oriented and exceptionally attentive to accuracy.
- Ability to learn skills quickly.
- Ability to manage multiple tasks.
- Customer service and enthusiasm.
- Ability to lift up to 30 lbs. on a consistent basis.
- Ability to routinely stand, bend and stretch.
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Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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