Administrative Assistant III
- Pay Rate: $30.00 – $40.00/hour on W2
- Contract Length: 3 months
- Location: New Providence, NJ 07974 (Onsite)
- Work Schedule: Monday – Friday | 8:00 AM – 5:00 PM | 1-hour lunch
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Responsibilities
- Deliver real-time scheduling support, including booking appointments and anticipating or preventing conflicts.
- Organize and coordinate meetings, including room arrangements, catering, and logistics.
- Manage complex travel arrangements such as flights, ground transportation, and hotel/restaurant reservations for LT members in New Providence.
- Support leadership with special projects and strategic initiatives.
- Prepare, submit, and track expense reports for LT members.
- Assist with internal and external audits.
- Provide guidance on Shared Service Center processes.
- Support internal communications, including general announcements.
- Enter and track purchase requisitions to ensure timely processing of payments.
- Maintain employee email distribution groups.
- Organize and facilitate the monthly North America Employee Update meeting.
- Manage ScreenCloud communications and content.
- Coordinate executive visits to the site. Plan and execute site events, including the annual holiday party and other employee engagement events.
Requirements
- High school diploma or GED.
- Bachelor’s degree preferred.
- Minimum of 5 years of experience in administrative support or a related field.
- Demonstrated experience as an administrative or executive assistant.
- Exceptional time management skills with the ability to prioritize and manage multiple tasks simultaneously.
- Strong written and verbal communication skills.
- Excellent organizational and planning capabilities.
- Proficiency in Microsoft Office applications.
- Familiarity with AI tools and digital productivity platforms.
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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