Senior Administrative Assistant
- Pay Rate: $35.00 – $43.00/hour on W2
- Contract Length: 12 months
- Location: Spring, TX 77389 (Onsite)
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Overview
The Senior Administrative Assistant provides comprehensive, high-level administrative support to departments, leaders, and cross-functional teams across the organization. This role requires a highly organized, detail-oriented professional who can manage multiple priorities, exercise sound judgment, and operate with minimal direction. The Senior Administrative Assistant plays a key role in ensuring efficient operations, seamless coordination, and exceptional service for internal and external stakeholders, including high-level and international visitors.
Responsibilities
- Provide advanced administrative support, including typing, filing, recordkeeping, calendaring, scheduling meetings, coordinating conferences, and managing correspondence.
- Serve as a key partner to teams by supporting internal and external corporate, community engagement, volunteer, and team events.
- Coordinate logistics such as visitor badge access requests, catering orders, agendas, spreadsheets, and presentation materials.
- Manage and maintain complex calendars, schedule meetings, and coordinate across multiple stakeholders and time zones.
- Process invoices, expense reports, work orders, contracts, and agreements to ensure timely approvals and payments within the fiscal year.
- Track budgets and provide real-time updates on budget status in relation to planned expenditures.
- Provide logistical and administrative support for high-level and international visitors.
- Support special projects requiring the collection, compilation, analysis, reporting, and retrieval of information.
- Manage office operations such as obtaining supplies and sorting/distributing mail.
- Deliver administrative support across the organization on an “as-needed” basis, demonstrating flexibility and responsiveness.
Qualifications
- Proven experience as a Senior or Professional Administrative Assistant supporting leaders or large organizations.
- Excellent verbal and written communication skills with a strong customer service orientation.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and email/calendar systems.
- Strong organizational, coordination, and multitasking skills with the ability to prioritize effectively in a fast-paced environment.
- Ability to work independently with minimal supervision while maintaining high attention to detail and accuracy.
- Experience supporting events, managing budgets or expenses, and coordinating with internal and external stakeholders.
- Professional certification (e.g., administrative or business support certification) preferred but not required.
- Demonstrated discretion, professionalism, and adaptability when supporting executives and sensitive matters.
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
#HOTJOB