Administrative Assistant
- Contract Length: 1 Year
- Location: Edmonton, AB T5J 0H3
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Job Overview:
This Administrative Assistant position requires a high degree of independence and decision-making, focused on managing resources, ensuring safety protocols, and supporting leadership to achieve operational objectives. The role involves a blend of administrative support, communication management, and proactive problem-solving to maintain confidentiality and operational efficiency for a large team.
Key Responsibilities:
- Manage logistics for department functions and training sessions, including calendar invites, space booking, and catering.
- Attend meetings, track action items, and provide minutes.
- Dispense routine administrative information and answer inquiries.
- Code invoices and prepare monthly operating cost variance and accrual reports.
- Arrange travel and submit expense reports for Directors and leaders.
- Prepare reports for business planning and analysis.
- Manage the Region & District On-Call system, including schedules and communications.
- Coordinate moves for new hires and existing employees, setting up IT accounts and building access.
- Assist staff with navigation and troubleshooting of company systems.
- Ensure a safe work environment by coordinating safety protocols and emergency preparedness.
- Liaise between directors/managers and customers, handling scheduling and inquiries.
- Other related duties as assigned.
Qualifications:
- Minimum of 3 years of administrative experience.
- High School Diploma or GED.
- Proficiency in MS Office (Word, Excel, PowerPoint, Teams, SharePoint). Knowledge of Oracle and/or PowerBI is an asset.
- Effective interpersonal and communication skills.
- Ability to work independently with excellent time management and organizational skills.
Preferred:
- Experience supporting a large team in a dynamic office environment.
- College Diploma or University Degree in Business Administration or related fields.
- Time management, analytical, planning, problem-solving, and organizational skills.
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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