Contract Conformance Specialist IV
- Pay Rate: $49.00 – $52.00/hour on W2
- Contract Length: 12 months
- Location: Middletown, PA 17057 (Preferred) or Houston, TX 77079 (Hybrid)
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Overview
- The Contract Conformance Specialist (CCS) is accountable for the day-to-day conformance responsibilities for all executed contractual arrangements of assigned capital and maintenance projects.
- Manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met.
- Facilitates the timely identification, communication and resolution of contractual matters.
- Interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, system planning, procurement, contract management, project controls and other functional groups.
- Reports directly to the Team Lead SCM Major Projects Sourcing.
Responsibilities
- Demonstrate understanding of and compliance with Project Execution contracting strategy.
- Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions.
- Assist in writing technical contract language describing the scope, pricing, and special instructions for each assigned project.
- Support project management in contractor contract negotiations during the contract bidding and formation phases.
- Coordinate project team in its development of a project specific communication plan.
- Participate and assist with training regarding contract conformance to team and third-party personnel.
- Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.
- Maintain contractor correspondence and documentation logs.
- Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.
- Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing change orders for approval.
- Prepare meeting agenda and take & distribute meeting notes for, all contract-related meetings between company and contractor.
- Establish and implement project contract document control and retention system in compliance with company procedures.
- Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor.
- Coordinate with project team, Team Lead SCM Major Projects Sourcing, Supervisor SCM Major Projects Sourcing and legal lead, as required, in resolution of contractual issues as they arise.
- Request, monitor and track Work Releases and Oracle Purchase Orders (PO) for project outside services providers throughout the project duration.
- Coordinate contract close-out with project team to ensure strict compliance with the related contracts.
- Close out project contract files and submit for retention in compliance with Company procedures.
- Prepare for and help during company and external compliance audits.
- Ongoing communication with the Team Lead SCM Major Projects Sourcing regarding project contractual requirements, practices and issues, including providing weekly status updates on the SCM Major Projects Report.
Minimum Qualifications
- Bachelor’s degree in an engineering, construction, legal, technical or business discipline with a minimum of 4 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry
- OR Associate’s degree with a minimum 7-10 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry.
- Specific knowledge and experience in contracting process and issues related to energy industry construction projects.
- Fundamental understanding of intent, context, purpose and utilization of all documents typically included in or required by a contract.
Desired Qualifications
- Demonstrated ability to communicate in a clear, concise, and organized manner.
- Demonstrated excellent human relations and listening skills to deal effectively with all levels of employees and management.
- Ability to develop collaborative working relationships with other departments to achieve goals. Familiarity with best management practices for contracting.
- Ability to support the negotiation of complex contracting issues.
- Ability to manage multiple tasks and to perform work with a reasonable level of supervision.
- Ability to communicate and interact effectively in a team environment. Excellent organizational and technical writing skills.
- Ability to effectively prioritize work in a timely manner.
- Demonstrated ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become crises.
- Demonstrated proficiency working with office computer applications such as Microsoft Office.
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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