Portfolio Coordinator
- Pay Rate: $57.88 – $70.61 hour, depending on experience
- Contract Length: 1 year
- Location: Calgary, Alberta
Raise is currently hiring a Portfolio Coordinator on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client, the third largest producer of Canadian oil and natural gas and the second largest refiner and upgrader with extensive midstream and downstream infrastructure.
Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.
Description
Reporting to the Senior Manager, Business Transformation Portfolio, the Portfolio Coordinator is a tactical, execution-focused role responsible for managing the operational details of a portfolio of transformation projects. This includes financial tracking, schedule and dependency tracking, value delivery, governance support, and team collaboration.
Responsibilities
Portfolio Monitoring & Reporting
- Financials:
- Maintain detailed financial tracking for the portfolio and individual projects. Update forecasts and actuals per monthly process.
- Collaborate with Finance and D&IT to produce standard reports, analyze variances, and flag issues.
- Support annual LRP development aligned to the portfolio roadmap.
- Maintain financials in detailed cost tracker; support vendor invoicing and payment workflows in OpenInvoice. Reconcile monthly actuals and forecasts.
- Schedules & Dependencies:
- Develop and maintain a portfolio-level schedule view, including cross-project dependencies and key milestones.
- Conduct monthly variance analysis and flag issues.
- Status Reporting:
- Develop and maintain a monthly portfolio-level status report, consolidating monthly project status reports into a portfolio view.
- Analyze for financial risks, delays, and dependencies requiring escalation.
- Capital Allocation Framework:
- Track adherence to the Capital Allocation Framework in collaboration with Business Opportunity Managers and IA&PM.
- Provide input into Investment Memo financials, ensuring alignment with portfolio financials.
- Value Tracking: Co-develop and maintain the Business Transformation Value Delivery Framework.
- Establish fit-for-purpose mechanisms aligned with standards.
- Vendor Coordination:
- Liaise with SCM, VMO, and vendors on PSOW status, document filing, and invoice processing.
- Project & Portfolio Trackers:
- Maintain trackers for interfaces, resource requirements, onboarding/offboarding, and utilization.
- Maintain and follow up on portfolio-level Risks, Actions, Issues, and Decisions (RAID).
- Prepare decision materials and manage Docusign approvals.
- Team & Content Collaboration
- Content Management: Build and maintain SharePoint sites, Content Server workspaces, and Teams channels. Manage access and ensure documentation is organized and current.
- Document Library: Maintain portfolio-level documentation in SharePoint and Content Server.
- Meeting Support:
- Prepare and distribute materials for Steering Committees and portfolio status meetings.
- Take minutes and follow up on actions and decisions.
- Internal Communications:
- Manage team communications, reminders, and email distribution lists.
- Calendar & Events:
- Maintain team calendars and coordinate key project events.
- Ad-hoc Support: Provide responsive support for miscellaneous team requests and tasks
Qualifications
- 10 years experience in project coordination and/or project management.
- Experience in oil and gas environments is an asset
- Familiarity with capital allocation frameworks, project governance, value delivery frameworks
- Education and Certifications
- Bachelor’s degree from an accredited university
- We acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.
Looking for meaningful work? We can help!
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or any other Raise job posting (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com.
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