Receptionist
Pay Rate: Up to $18.00/hour on W2, depending on experience
Work Type: Onsite – Shreveport, LA 71129
Work Schedule: Monday – Friday | 8:00 am – 5:00 pm
Duration: 12-month contract with possibility of extension and/or conversion based on performance and other factors.
Additional Information: Standard Driver's License and Motor Vehicle Record (MVR) are required.
Raise is currently hiring a Receptionist on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Job Overiew:
The Receptionist is responsible for meeting and greeting visitors and customers at reception and directing them to their appointment or meeting place. The Receptionist presents the corporate face of the Company to the public and employees and helps create the first impression that each visitor receives. This person is familiar with company standards and corporate image and ensures seamless front desk assistance to staff and visitors.
Responsibilities:
- Handle complex and confidential secretarial and administrative assignments.
- Perform secretarial duties as required, including type and proofread formal letters, interoffice correspondence and miscellaneous documents; compose correspondence and responses to inquiries independently.
- Answer telephone and handle requests for information at an advanced level.
- Set up and maintain department records, files, and personnel badges. Examples include, but are not limited to: Daily task logs, visitors’ logs, HSE data logs
- Monitor accuracy, completeness and timeliness of all critical business systems transactions.
- Coordinate meetings and office communications, including PPE issuance, catering, off-site events and refreshments.
- Schedule conference rooms, audio/visual equipment and other materials as requested.
- Maintain stock levels for routine orders such as coffee/refreshments, office supplies and other administrative orders for facilities and other department heads as requested.
- Check in and receive orders in the system.
- Support facilities in arranging waste pickups, refreshment deliveries
- Creation and placement of orders in SAP shopping carts and other routine purchase orders and P-card/credit card purchases and expense compilation
- Have a strong focus on customer service and engagement.
- Able to address and resolve employee, vendor and contractors’ inquiries and issues efficiently or escalate to appropriate department heads as needed.
- Assist as on-site new hire coordinator, bridging communication between HR and facilities.
- Arrange travel schedules and reservations.
- Support and train others.
Qualifications:
- High school diploma or equivalent.
- College degree in business administration, HR, accounting or related discipline.
- 3+ years administrative experience.
- SAP proficiency/experience strongly preferred.
- Proficiency in Microsoft office suite, including Outlook, Teams, PowerPoint and Excel.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
VEVRAA Federal Contractor – priority referral of Protected Veterans requested. An Equal Opportunity Employer – Qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity national origin, age, disability, status as a protected veteran, or other characteristics protected by law.