Senior Administrative Assistant
- Pay Rate: $37.00 – $43.00/hour on W2
- Contract Length: 23 months
- Location: Spring, TX 77389 (Onsite)
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Overview
- We are seeking a highly skilled and experienced Administrative Assistant to provide comprehensive administrative support to a department or individual within the Global Projects SSHE Organization, supporting approximately 20–25 personnel.
- This role requires minimal supervision and a high level of professionalism, discretion, and organizational expertise.
- The ideal candidate is an expert in administrative functions, capable of managing multiple priorities, supporting complex coordination needs, and contributing to special projects that enable efficient business operations.
Responsibilities
- Provide advanced administrative support including typing, filing, record keeping, and correspondence.
- Manage calendars, schedule meetings, and coordinate conferences and workshops.
- Coordinate meetings, events, and catering arrangements for up to 100 personnel.
- Serve as time writing administrator for the group.
- Arrange domestic and/or international travel and manage related logistics.
- Prepare and process expense reports accurately and on time.
- Coordinate visitor setup and access requirements.
- Support onboarding and offboarding activities for staff.
- Coordinate and facilitate meetings, workshops, and special events.
- Manage floorplans and office space logistics
- Plan and coordinate charitable and community events (e.g., United Way initiatives)
- Order and manage office supplies and materials.
- Answer phones, handle inquiries, and provide excellent customer service.
- Support special projects, including recording, compiling, retrieving, reporting, and analyzing information
- Sort and distribute mail as needed.
- Effectively multitask, prioritize assignments, and meet deadlines with minimal supervision.
Qualifications
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize workload.
- Proficiency with Microsoft Office software, including Word, Excel, PowerPoint, and email systems.
- Demonstrated experience in calendar management and administrative coordination.
- Event planning and catering coordination experience.
- Travel coordination and expense reporting experience.
- Strong customer service skills.
- Ability to work independently with minimal direction.
- Highly skilled and knowledgeable in administrative support functions.
- Professional Administrative Assistant background
- Professional certification is a plus.
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
#HOTJOB