We’re Hiring! Our key client is hiring and looking to add an Executive Administrator (Intermediate) to their team. Please check the description below and reach out to us for more details if you are interested.
Work Type: Onsite – Spring, TX 77389
Duration: 12-month contract with possible extension
Job Overview:
* The Executive Administrative Assistant provides high level support to senior leaders within the Global Headquarters organization, including the Global Markets, Planning, and Marketing teams.
* This role ensures seamless operations, efficient scheduling, and proactive administrative coordination across a fast paced, global environment.
Key Responsibilities:
* Executive & External Meeting Coordination
* Coordinate complex internal and external meetings with global customers, partners, and stakeholders.
* Provide executive level scheduling support to ensure key business engagements run efficiently.
* T&E Standards & Budget Oversight
* Stay current on all Travel & Expense (T&E) policies; communicate updates to the SP admin team to ensure compliance and consistency.
* Monitor adherence to T&E guidelines across supported leaders and teams.
* Meeting & Time Management Standards
* Champion efficient meeting practices by reducing meeting durations when possible and avoiding default 30- or 60-minute blocks.
* Optimize meeting flow, purpose, and participant alignment to protect executive time.
* Calendar Management
* Manage complex calendars for senior leaders, balancing priorities across Global Markets, Planning, and Marketing.
* Anticipate conflicts, think strategically, and make scheduling decisions that support business goals.
* P Card & AMEX Administration
* Serve as P Card holder and complete accurate monthly reconciliations.
* Reconcile all AMEX charges for the SVP of SP and VP of FL with high accuracy and timeliness.
* General Administrative Support
* Prepare documents, presentations, and communications as needed.
* Handle confidential information with discretion and professionalism.
* Support global HQ initiatives and cross-functional projects.
Top 3 Skills:
* Organizational skills – proactive, planning, "project management"
* Microsoft Office – any other std Admin tools- can you advise pls Lisa
* Self-driven, motivated, collaborative
Raise PBC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, national origin, ancestry, age, disability, genetics, gender identity, veterans' status, sexual orientation, or any other characteristic protected by law. Raise PBC is an equal-opportunity employer encouraging diversity in the workplace.