Project Manager – Contractor Coordination & Administration
- Pay Rate: $57.90/hour, depending on experience
- Contract Length: 1 year
- Location: North region – Fort St John, Terrace or Prince George British Columbia (any of these locations)
Raise is currently hiring a Project Manager – Contractor Coordination & Administration on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client, is one of the largest electrical energy suppliers in Canada
Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.
Description
The Project Manager – Contractor Coordination & Administration to oversee contractor activities, support capital project execution, and streamline administrative, financial, and operational workflows across regional facilities.
Acting as the primary technical and administrative liaison between contractors, engineering, asset management, project teams, and station/operational personnel, you will ensure contractor work is executed efficiently, safely, and in full alignment with standards, technical specifications, and regulatory compliance requirements.
Responsibilities
- Contractor Coordination & Administration
- Coordinate contractor schedules, work activities, and site access protocols across regional stations and facilities.
- Maintain comprehensive contractor activity logs and produce weekly progress and status reports.
- Verify receipt and accuracy of contractor maintenance records, inspection reports, and supporting technical documentation.
- Track contractor findings, deficiencies, and oversee corrective action follow-ups.
- Serve as the main administrative bridge between field contractors and operational staff.
- Invoice & Financial Administration
- Review contractor invoices for accuracy, completeness, and required supporting documentation.
- Validate work-order references and supporting field/work records prior to approval.
- Track invoice approval status, resolve discrepancies, and follow up on outstanding requirements.
- Support cost allocation reviews, project budgeting, and financial reporting.
- Maintain structured records to support invoice approvals, audits, and cost control.
- Work Order & SAP Administration
- Track open work orders, notifications, and technical/operational corrective actions within SAP.
- Monitor technical completion (TECO) requirements and manage administrative dependencies.
- Assist operational staff with work-order closeout processes and backlog management.
- Generate regular backlog, aging, and status reports for management review.
- Support maintenance documentation uploads, record retention, and database updates.
- Documentation & Drawing Control
- Maintain drawing control and tracking systems for engineering drawings and project documentation.
- Coordinate the issuance, review, return, and filing of drawing packages and technical specs.
- Track record-issue (as-built) drawings and project turnover documentation.
- Organize and maintain technical engineering and operational records in accordance with established document control standards.
- Project Support & Coordination
- Develop and maintain project tracking logs, dashboards, and executive status reports.
- Track outstanding project deliverables, closeout requirements, and team follow-up actions.
- Coordinate cross-functional administrative activities between project managers, engineering teams, contractors, and station staff.
- Facilitate knowledge retention and maintain project archives.
- Compliance & Training Support
- Support administrative requirements for North American Electric Reliability Corporation (NERC) compliance programs.
- Maintain training records, certification tracking, and compliance logs for personnel and contractors.
- Oversee secure laptop usage, removable media protocols, and access-management activities.
- Prepare procedural documentation, support audit preparation, and facilitate documentation retrieval during regulatory audits.
- Material & Logistics Coordination
- Coordinate the receipt, staging, and tracking of project materials and equipment deliveries.
- Maintain accurate inventory records of shipment locations and material ownership.
- Serve as the primary point of contact for delivery, logistics, and material tracking inquiries.
- Collaborate with contractors and project teams to ensure material availability and staging visibility.
- Reporting & Process Improvement
- Develop, standardize, and maintain project performance dashboards and workload metrics.
- Monitor administrative performance indicators, contractor performance, and operational KPIs.
- Identify workflow bottlenecks and recommend continuous process improvements and efficiencies.
- Promote consistent documentation and reporting standards across all supported Northern/Interior locations.
Qualifications
- 7 years of progressively responsible experience in a utility, industrial, power generation, transmission, construction, maintenance, project delivery, or asset management environment.
- Demonstrated experience in coordinating and overseeing contractor activities, contract administration, construction oversight, or capital project execution.
- Proven ability to interpret engineering drawings, technical specifications, maintenance records, and project turnover packages.
- Hands-on experience coordinating work between multi-disciplinary stakeholders (contractors, operations, engineering, maintenance, and project managers).
- Practical experience working with work management systems (SAP), maintenance planning processes, or asset management programs.
- Direct experience reviewing contractor invoices, validating completed scope/work, and supporting project budget control.
- Demonstrated experience with records management, regulatory compliance support, and project turnover requirements.
- Technical Knowledge & Skills
- Strong technical working knowledge of utility, industrial, or heavy construction practices.
- Capability to understand technical work scopes and evaluate contractor progress, schedule impacts, and completion requirements.
- Proficiency in SAP (Work Management / Asset Management modules).
- Advanced proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams, and SharePoint).
- Proven experience developing operational reports, executive dashboards, metrics, and workflow improvements.
- Preferred Qualifications (Nice to Haves)
- Direct experience in the electric utility sector (power generation, transmission, substations, or system operations).
- Prior experience supporting NERC compliance programs, regulatory operational compliance, or utility audit preparations.
- Experience managing multiple concurrent contractors and technical projects across geographically dispersed work locations in Northern BC.
- Core Competencies
- Leadership & Stakeholder Management: Ability to build strong, collaborative relationships across diverse technical and non-technical teams.
- Organization & Analytical Thinking: Exceptional problem-solving skills with a strong attention to detail and accountability.
- Adaptability & Multitasking: Capacity to manage competing priorities and high-volume workloads independently while exercising sound administrative and technical judgment.
- Education and Certifications
- Bachelor’s degree in Engineering (Electrical) OR a Diploma in Engineering Technology (Electrical) combined with significant, relevant field experience.
- Registered Professional Engineer (P.Eng.) designation. (nice to have)
- Certified Engineering Technologist (C.E.T.) designation. (nice to have)
Additional Information
- Every contractor must supply their own Windows 11 Laptop computer for the duration of the assignment.
- Every contractor must supply their own “Smart Phone”. This is needed to gain access to the Organizations network.
Looking for meaningful work? We can help!
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or any other Raise job posting (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com.
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