Payables Coordinator (Intermediate)
- Pay Rate: $25.00 – $31.00/hour, depending on experience
- Contract Length: 12 months
- Location: Calgary, AB T2C 5N1
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Overview
Responsible for the processing, tracking, verification, and payment of vendor invoices in accordance with standard controls and procedures. Responsible for the timely and accurate processing of invoices in accordance with ExxonMobil's policies and procedures. This includes rate verification of applicable invoices, ensuring proper DOAG approvals are obtained, proper date stamps and coding are used and researching vendor inquiries.
Responsibilities
- Prepare cash disbursement vouchers/wire transfer requests with supporting documentation and route to appropriate parties for goods/services received, rate verification and DOAG approval.
- Send cash disbursement voucher/bank instructions to local payment center for payment.
- Coding of invoices according to Chart of Accounts and payables guidelines.
- Tracking of contract expenditures and compliance with contract terms for non-drilling contracts.
- Track Spent vs. contract value and requisition amount for planning and budgeting purpose and report any deviations to BSM.
- Updating and maintaining received invoice log and processed invoice log.
- Maintain filing system for invoices and supporting documents up-to-date.
- Assist in the Drilling Controls Analyst in processing drilling-related invoices and other tasks as required.
- Rate verification of applicable invoices
- Prepare cash disbursement vouchers/wire transfer requests with supporting documentation and route to appropriate parties for goods/services received, rate verification and approval.
- Code of invoices according to approved payables guidelines.
- Track contract expenditures and compliance with contract terms for non-drilling contracts.
- Track and analyze spend vs. contract value, for planning and budgeting purposes; report deviations and implement corrective actions.
- Maintain logs and inform about any deviations or errors in invoice registration process
- Keep close relationship and communication with suppliers and ensure all invoices are processed in due time and as per the payables policies and controls in place
- Ensure timely payment of invoices and proper communication with all suppliers.
- Update and register new vendors to include collecting vendor’s bank details, classification and other items needed.
- Ensure all controls requirements are met, including consulting with the Controls Coordinator as needed.
- Prepare and execute change orders, work order call-offs, amendments or extensions of contracts.
- Answer queries from vendors regarding payments and provide proof of payment document where requested
Qualifications
- B.S. Degree in Accounting, Finance or related fields
- 10+ years of closely related experience
- Excellent command of the English language is required.
- Must have good analytical, communication and interpersonal skills.
- Must be proficient in current communication mediums and technologies (i.e., Microsoft Office, telecommunications, email, meetings)
- Knowledge of the payables process and accounting systems preferred.
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
#EMTC25