Receptionist – Part-Time
- Pay Rate: $19.00/hour on W2
- Contract Length: 5 months with a high possibility of extension
- Location: Austin, TX 78759 (Onsite)
- Work Schedule: Monday – Friday, 1:00 pm – 6:00 pm (Part-time)
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Overview
- We are seeking a professional and friendly Receptionist to serve as the first point of contact for our organization.
- The Receptionist will greet visitors, answer incoming calls, manage appointments, and provide administrative support to ensure efficient office operations.
Responsibilities
- Greet and welcome visitors in a courteous and professional manner.
- Check Visitors in and out using the eWelcome system and provide badges.
- Badges: Mail badges to new hires or remote employees and send a weekly badge report (visitor badge returned, lost, contractors, etc.) to the Security manager.
- Manage incoming deliveries and notify the recipients.
- Answer, screen, and direct incoming phone calls.
- Maintain visitor logs and issue visitor passes when required.
- Handle incoming and outgoing mail and deliveries.
- Perform basic administrative duties such as filing, data entry, and document preparation.
- Maintain office supplies inventory and place orders when necessary.
- Provide general support to staff and management.
- Ensure the reception area is tidy and presentable at all times.
- Check mail (sort, scan, or send to offsite recipients, etc.) and create FedEx labels for employees as needed.
- Support Meetings (lunch orders, dinner reservations for out-of-town guests/employees, or onsite meetings).
- Update the Austin employees' email distribution list.
- Check onsite conference rooms daily in case of double bookings.
- Report on facilities issues via the ticketing system service (CBRE).
Clearance Required Skills & Qualifications
- High school diploma or equivalent (associate degree is a plus).
- Proven experience as a receptionist, front desk representative, or similar role.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Professional appearance and attitude.
- Ability to handle sensitive information with confidentiality.
- Strong customer service skills.
Preferred Qualifications
- Experience with multi-line phone systems.
- Familiarity with scheduling software.
- Multilingual abilities.
Additional Candidate Attributes
- Emotional Maturity: Must be able to handle stressful or busy times with calmness and remain professional.
- Discretion: As this is a security-focused company, discretion is of the utmost importance.
- Presence: Positive, energetic personality with a polished and modest professional appearance.
Regulatory Compliance Requirements
- Must have U.S. or Dual Citizenship and be able to obtain post-hire clearance from the Committee on Foreign Investments in the U.S. (CFIUS) and Department of Treasury.
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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