Document Control Specialist
- Pay Rate: WI – $38 – $40 / MN – $37 – $39 /hour (W2)
- Work Type: Hybrid
- Location: 119 North 25th Street East, Superior, WI 54880 / 425 W Superior Street, Suite 1100, Duluth, MN 55802
- Duration: 1 Year
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Job Overview
The Document Control Specialist is responsible for providing drawing control and document management support for both internal and external stakeholders. This role ensures engineering drawings and process safety information are accurate, accessible, compliant, and effectively managed within the client’s drawing management systems. The position supports engineering, operations, maintenance, and project teams by maintaining the integrity and usability of technical documentation throughout the project lifecycle. The ideal candidate is highly organized, detail-oriented, customer-focused, and experienced in document control processes within engineering, construction, or industrial environments.
Key Responsibilities
- Provide drawing control support and guidance to internal and external users working within the drawing management system
- Manage user access, permissions, and control processes related to engineering drawing systems
- Deliver user support and training for drawing management systems and related workflows
- Resolve broken hybrid drawings by identifying and correcting CAD x-reference issues to restore full functionality within Meridian
- Update outdated drawing renditions by regenerating and publishing current PDFs aligned with approved master drawings
- Identify and resolve inconsistencies between master drawings, renditions, and associated metadata to improve system accuracy and data integrity
- Support as-built consolidation and publishing activities to ensure finalized drawings are completed and accessible prior to project turnover
- Coordinate and fulfill drawing requests through BIM JIRA and Service Request tools
- Conduct drawing control reviews and coordinate SME reviews for major and core projects to ensure compliance with drawing system standards
- Track project review and turnover status throughout all project phases, including design, IFC, and as-built stages
- Assist users with creating workspaces and project folders to support design, construction, and as-built documentation activities
- Communicate regularly with internal customers, vendors, engineering service providers, and drafting teams to resolve work process and customer service issues
- Support the development and delivery of training programs for internal users, vendors, and engineering and drafting service providers
- Monitor, report on, and support key performance indicators to drive consistency and continuous improvement initiatives
- Develop standard reports to support operational and project information requirements
- Assist in the creation and maintenance of work processes, procedures, written communications, and training materials related to engineering drawing management and process safety information
- Collaborate closely with Asset Information Management (AIM), Process Safety Information (PSI), Facility Records, engineering, operations, maintenance, and project teams to support alignment and compliance objectives
Qualifications
- University degree, technical diploma, or equivalent combination of technical training and relevant drawing control experience
- Minimum of 2 to 4 years of experience in document control, records management, or drawing management within engineering, construction, or industrial environments
- Post-secondary education or training in business analysis, records management, data analysis, or project management preferred
- Strong understanding of document management systems and industry-standard document control processes
- Ability to translate process safety information requirements into structured and systemized workflows
- Strong organizational, prioritization, and customer service skills
- Excellent interpersonal, verbal, and written communication abilities
- Strong analytical and problem-solving skills with close attention to detail
- Ability to work independently and proactively with minimal supervision
- Functional knowledge of drawing management systems
- Experience with EDMSLink, BIM-JIRA, Microsoft Access, and Microsoft Excel
- Basic drafting knowledge and drafting experience considered an asset
- Experience with SharePoint 2013 and Bluebeam considered an asset
- Ability to collaborate effectively with cross-functional teams, vendors, and technical stakeholders
- Commitment to maintaining accurate, compliant, and accessible engineering documentation and process safety information
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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