Administrative Assistant II
- Pay Rate: $29.00 – $34.00/hour on W2
- Contract Length: 24 months
- Location: Channahon, IL 60410 (Onsite)
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Responsibilities
- Organizes and expedites workflow through health center – answers phones and greets visitors (employees, contractors and vendors), schedules appointments, maintains calendars and answers questions or initiates follow-up action as needed.
- Reviews, prioritizes and distributes incoming mail, prepares outgoing mail and packages for shipment
- Reviews invoices for goods/services received, processes invoices for payment electronically and sets up new vendors.
- Schedules contractor services (nursing coverage); tracks and reports/verifies contractor’s time as required in CTrax.
- Liaises with clinicians to maintain and order health center supplies.
- Ensures control of access to secured areas and notifies security of visitors to site.
- Completes daily calibration of equipment and arranges for annual servicing/calibration of test equipment and maintains records as needed.
- Schedules pick-ups for hazardous waste removal, manages waste manifests.
- Updates health center critical medical information poster and revises other manuals as necessary.
- Cority SME – provides reports from Cority and assists with reporting for OIMS stewardship.
- Responsible for the new hire process, receiving medical questionnaires, scheduling health assessments, liaising with recruitment and updating CareerConnect and processing PA Actions.
- SSC: Site Security Contact for medical surveillances: Conducts the annual enrollment procedure; ensures surveillance groups are up to date and reports back to management and any other associated tasks with the role.
- Schedules health assessments according to monthly health surveillance recall.
- Enters medical data, test results, and completed health assessments for review and sign off.
- Reviews employee medical questionnaires for completeness and referral.
- Measures vital signs and records results-willing to train.
- Conducts medical tests (e.g., pulmonary function tests, electrocardiograms, vision tests, audiograms)-willing to train.
- Performs specimen collection (e.g., drug and alcohol collection)-willing to train.
- Communicates with other medical staff regarding procedures and results as necessary.
Qualifications
- Excellent verbal and written communication skills.
- MS Office (Word, Excel and PowerPoint) and email systems.
- Strong administrative coordination abilities.
- Customer service experience.
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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