Document Controller
- Pay Rate: $31.98/hour, depending on experience
- Contract Length: 1 year
- Location: Huston, Texas, 77002
Raise is currently hiring a Document Controller on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client, is one of North America's leading energy infrastructure companies with operations in natural gas, oil and power industries throughout Canada, the United States, and Mexico
Note: The primary pay rate is based on W2 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.
Description
The Document Controller role is responsible for providing document management support to the project team. This role typically administers the project SharePoint site, ensures project documents and records are properly named and stored, and displaced to the system of record through project closeout.
Responsibilities
- Develop, maintain and execute Information Management Plan
- Partner with the U.S. SharePoint Administrator to develop project-specific SharePoint site, as well as identify and establish security and access to information, as per the work scope of the project execution plan, for participating contractors and internal service groups
- Review the Contractor Document Control Requirements and revise to reflect the project’s contract(s).
- Develop transmittal log, distribution matrix and master document register, as required
- Management of setup, monitoring and coordination of field document processes
- Set up document repositories, metadata and access permissions for project documents/records
- Track document submissions, revisions, approvals and distribution
- Management of document naming and numbering in accordance with requirements
- Control sensitive and restricted information, including regulated information
- Distribute documents in accordance with the document distribution matrix
- Use the master document register to track information deliverables and monitor for missing information
- File information in accordance with the document control and records management requirements
- Track receipt of records and report the status of records (i.e., received, not received) to Management
- Work with the Project Manager, Engineer, Field Clerks and/or Contractors to resolve discrepancies between the master document register, the deliverable lists and what has been received
- Partner with the Retention Specialist to prepare folders and boxes of hardcopy records in accordance with ’s Information Management Policy
- Support Project Turnover Memorandum process
- Remove electronic transitory information where applicable
- Responsible for all documentation related project closeout activities for the project
- Support and maintain records in project deliverable tracking tools, as required
- Other project tasks as required
Qualifications
- 3 years of dedicated document control or information management experience within energy, engineering, construction, or heavy industrial projects.
- Proven experience setting up, administering, and navigating SharePoint project sites.
- Practical knowledge of capital project lifecycles, project turnover processes, and closeout requirements.
- Technical & Functional Skills
- Advanced proficiency in Microsoft SharePoint, MS Office Suite (Excel, Word, Outlook), and enterprise Electronic Document Management Systems (EDMS).
- Strong ability to manage metadata, build distribution matrices, and track large-scale Master Document Registers.
- Solid understanding of information security protocols, document retention schedules, and regulatory compliance standards.
- High precision in tracking revisions, document numbers, transmittals, and audit trails.
- Core Competencies & Key Deliverables
- Clear verbal and written communication skills to interface effectively with Project Managers, Engineers, Field Clerks, and external contractors.
- Ability to identify missing deliverables and proactively resolve discrepancies between teams.
- Executed Information Management Plan, configured SharePoint site permissions, fully maintained MDR, complete transmittal logs, and smooth execution of the Project Turnover Memorandum.
- Education and Certifications
- Preferred: Post-secondary diploma or degree in Business Administration, Information Management, Library Science, or a related field.
Looking for meaningful work? We can help!
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or any other Raise job posting (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com.
#USVM