Project Control Officer – Junior for Emergency Services
- Pay Rate: Flexible – Hybrid
- Location: Toronto, Ontario
- Contract Length: 12 Months
We at Raise are hiring right now for one of our Clients. If you’re interested, apply below for your chance to join a great place to work.
Responsibilities:
- Coordinate calendars, meetings, working groups, agendas, materials, minutes, decisions, and follow-up actions for Emergency Services implementation teams.
- Schedule and organize recurring and ad hoc meetings, ensuring participants have the information, materials, and context needed to participate effectively.
- Prepare and maintain meeting records, action item lists, decision logs, status materials, briefing notes, presentations, correspondence, and other documentation.
- Maintain document repositories, trackers, templates, and shared workspaces so information is accurate, organized, appropriately labelled, and easy to locate.
- Gather updates from team members, review information for completeness and consistency, and follow up to clarify missing details or next steps.
- Use judgment and critical thinking to identify scheduling conflicts, documentation gaps, unclear accountabilities, overdue items, or issues requiring attention.
- Coordinate information flow across Emergency Services workstreams, internal partners, and stakeholders to support clear communication and timely follow-up.
- Support project managers and implementation leads with risk registers, routine reporting, document preparation, meeting follow-up, and coordination of requests.
- Provide administrative support for budgeting, invoice tracking, expense processing, procurement follow-up, and related coordination activities as required.
Desired Skills:
- Post-secondary education in business administration, project coordination, health administration, or a related field; equivalent education and experience may be considered.
- Working knowledge of basic project coordination concepts, including timelines, roles, actions, decisions, risks, issues, and status reporting.
- Experience using project coordination or project management tools such as MS Project, MS Planner, or similar platforms.
- Experience supporting health system, implementation, or multi-workstream project environments.
Required Skills & Experience:
- Experience providing executive, administrative, or project coordination support in a professional environment with multiple stakeholders and competing priorities.
- Strong scheduling, coordination, organization, prioritization, time management, communication, critical thinking and follow-through skills, including the ability to identify gaps, clarify next steps, and manage competing requests.
- Proficiency with Outlook, Word, Excel, PowerPoint, SharePoint, Teams, and related collaboration platforms; experience with MS Project, MS Planner, or similar tools is an asset.
- Strong written and verbal communication skills, with the ability to prepare clear notes, summaries, briefing materials, presentations, correspondence, and documentation.
- Demonstrated ability to coordinate calendars, meetings, agendas, materials, minutes, decisions, action items, and follow-up across multiple workstreams.
Deliverables Include:
- Coordinate meeting schedules, agendas, materials, minutes, decision records, and follow-up action logs for Emergency Services implementation teams.
- Current and well-organized project documentation, including action item lists, decision logs, status materials, briefing notes, presentations, correspondence, trackers, templates, repositories, and shared workspaces.
- Consolidate workstream updates that identify progress, gaps, risks, issues, decisions required, and next steps to support timely reporting and communication.
- Routine project coordination support materials, including risk register updates, status reporting inputs, meeting follow-up summaries, and request-tracking documentation.
Must Haves:
- Experience providing executive, administrative, or project coordination support in a professional environment with multiple stakeholders and competing priorities.
- Strong scheduling, coordination, organization, prioritization, time management, communication, critical thinking and follow-through skills, including the ability to identify gaps, clarify next steps, and manage competing requests.
- Proficiency with Outlook, Word, Excel, PowerPoint, SharePoint, Teams, and related collaboration platforms; experience with MS Project, MS Planner, or similar tools is an asset.
- Strong written and verbal communication skills, with the ability to prepare clear notes, summaries, briefing materials, presentations, correspondence, and documentation.
Looking for meaningful work? We can help!
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com