Administrative Assistant
* Contract Length: 1 Year
* Location: Calgary, AB T2P 3L8
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Role Summary:
This part-time role provides administrative support to the SCADA Replacement Program and the Technology Information Services (TIS) Liquids Pipelines (LP) Business Engagement Team, consisting of over 100 staff and contractors. The position requires excellent communication skills to draft senior-level emails and a keen interest in technology with the ability to quickly learn new applications.
Key Responsibilities:
* Provide ongoing administrative support services to one Director, the SCADA Replacement Program, and the TIS LP Business Engagement Team.
* Draft and manage Director correspondence, including emails, at a senior level.
* Organize and maintain a complex email inbox on behalf of the Director, ensuring timely responses and follow-ups.
* Coordinate and arrange meetings, conferences, and functions, including communication with internal and external stakeholders.
* Assist with the preparation of presentations, reports, and other documents using Microsoft Office Suite (Word, Excel, PowerPoint).
* Manage calendar and schedule appointments to ensure maximum time efficiency.
* Arrange travel arrangements and process expense reporting.
* Maintain confidentiality and demonstrate discretion in handling sensitive information.
* Handle invoice coding and reconciliation for all operating expenditures.
* Manage time entry and maintenance of vacation schedules, and approve vendor timesheets.
* Act on behalf of the department in dispensing routine information, answering general inquiries, and obtaining data.
* Administer and update SharePoint as required, including access management requests, site creation and customization, content management classifications, and troubleshooting site issues.
* Provide general clerical support services including reports distribution, photocopying, document handling, meeting arrangements, facilities and equipment maintenance, mail delivery, supplies, and filing.
* Submit and track requests for the team via the MyService system to support activities such as onboarding & off-boarding, office moves, catering, special event organization, and similar tasks.
Qualifications:
* Relevant education and a minimum of 3 years’ experience in the administrative field, or an equivalent combination of education and experience.
* Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use.
* Strong interpersonal and communication skills.
* Above-average organization and planning skills.
* Ability to learn tasks quickly and become efficient in a short period of time.
* Self-starter, proactive, and self-motivated.
* Excellent time management skills and the ability to prioritize competing demands.
* Ability to perform work with constant interruptions.
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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