Position: Office and Administrative coordinator,
Location: Burnaby, BC 100% onsite
Contract Length: 12 Months
We at Raise are hiring an Office and Administrative coordinator for one of our top clients. After establishing themselves as an industry leader, they’re now expanding their team to meet rising demand.
We’re hiring right now; if you’re interested, apply below for your chance to join a great place to work.
Description
The Office & Administrative Coordinator is responsible for ensuring the smooth operation of the Burnaby office by managing day-to-day office and facilities tasks and providing comprehensive administrative support. This role also plays a key part in project controls related to the office relocation initiative, supporting project tracking, documentation, and vendor/stakeholder coordination.
Office and Facilities Management:
- Ensure the office environment is safe, clean, and well-maintained.
- Manage relationships with building management, cleaning services, security services and other facility vendors to ensure timely resolution of maintenance issues.
- Coordinate office repairs, equipment servicing, and upgrades as needed.
- Monitor and manage office supplies, furniture, and facility-related inventory, ensuring cost-efficiency and availability.
- Communicate facility updates, planned maintenance, and issues to all staff clearly and promptly through appropriate channels (e.g., email, internal bulletin, or meetings).
- Serve as the point of contact for employees regarding facility-related concerns and ensure timely follow-up and resolution.
- Prepare and maintain facility-related reports, logs, and documentation for internal records.
- Track key facility metrics and present updates in team or management meetings, including maintenance schedules, vendor performance, and issue resolution status.
- Plan, coordinate, and manage facilities-related events (e.g., office moves, safety drills, refurbishments, site visits), ensuring all logistics, communications, vendors, and internal requirements are handled effectively and efficiently.
- Lead office Health, Safety, and Environment (HSE) team
- Carry out ad-hoc assignments and special projects as directed by the Line Manager or Matrix Manager, contributing to the effective and efficient operation of the office.
Skills and Abilities:
- Proven experience in facilities coordination and/or administrative support.
- Strong organizational and multitasking skills with the ability to work effectively under pressure.
- Familiarity with project management or controls is a plus.
- Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
- Excellent communication (written and verbal) and interpersonal skills.
- Strong events management skills.
- Strong attention to detail.
- Strong adaptability, flexibility and collaboration spirit.
- A friendly and positive attitude is preferred.
- Demonstrates strong adaptability, a flexible approach to changing priorities, and a collaborative mindset.
- Proficiency in SAP or similar tools is a plus.
- Experience (minimum): 3–5 years of experience in Office/Facilities, Project Coordination, and/or Admin Support
Education:
- Bachelor or associate degree in the fields of business administration, facility/office administration, project management or related area.
Looking for meaningful work? We can help!
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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