Document Control Specialist III
- Contract Length: 1 Year
- Location: Edmonton, AB T5J 0H3
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.
Job Overview:
The Document Control Specialist III will play a pivotal role in managing documentation and records turnover for Gas, Liquids, and Power projects. The ideal candidate will have a comprehensive understanding of the documentation and turnover process requirements specific to each commodity. This role requires proficiency in tracking the lifecycle of asset data and advanced knowledge of document processing and information management tools. Collaboration with cross-functional teams is essential to ensure the seamless turnover of records to Business Units and to validate asset data effectively.
Key Responsibilities:
- Deliver Document Control and Records Turnover services for Gas, Liquids, and Power projects, supporting and communicating Business Unit requirements across the project lifespan.
- Demonstrate proficiency in MTR, NDE, hydrotest, and construction records turnover requirements, validating equipment tag data to ensure alignment with vendor and commissioning records.
- Compile project turnover documentation in accordance with Business Unit specifications, utilizing tools such as Adobe Acrobat and Bluebeam.
- Coordinate with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements.
- Process project documentation for retention through the auditing of records, asset data, and the attribution of metadata.
- Collaborate with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment.
- Assist in the continuous improvement and development of data management standards, practices, and protocols.
- Interpret project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities.
- Recommend process improvements to enhance efficiencies within the team and stakeholder groups.
- Offer expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.) to facilitate effective project management.
Qualifications:
- Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience.
- A minimum of three (3) years of experience in a project environment or equivalent related field.
- Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
- Proven ability to work autonomously and with minimal supervision.
- Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams.
- Experience and/or developmental knowledge of SharePoint or other document control systems.
- Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables.
- Exceptional analytical, interpretive, organizational, and problem-solving skills.
- Capacity to handle a high workload, tight timelines, and high-impact activities.
- Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements.
- Outstanding communication skills, both written and oral.
- Excellent interpersonal skills, displaying the ability to share experience and knowledge with others.
- Possesses a keen attention to detail.
Looking for meaningful work? We can help
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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