Administrative Assistant
- Contract Length: 1 Year
- Location: Lloydminster, SK
Raise is currently hiring a Field Administrative Assistant on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client, the third largest producer of Canadian oil and natural gas and the second largest refiner and upgrader with extensive midstream and downstream infrastructure.
Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.
Description
The Field Administrative Assistant serves as the operational backbone of the office. In this role, you will be reporting to the Lead Administrative, is responsible for ensuring daily administrative functions and processes are consistently maintained and followed. This role provides effective and efficient organizational support to the entire site as well as external contacts.
Key Responsibilities & Deliverables
- Provide comprehensive administrative support across site and project activities, enabling execution of business plan objectives.
- Coordinate and manage PPE, plant, and office supply.
- Support travel and expense administration through Concur, including employees, and superintendent.
- Maintain and update site orientation and onboarding materials, coordinate onboarding and orientation for new hires and students.
- Provide site and project support by coordinating site visits/tours, supporting IT and AV setup for projects, and assisting with site specific logistical requirements.
- Maintain and govern operational data across Excel, SharePoint, and related systems to support leadership reporting, audits, and decision making.
- Submit and coordinate service requests through Self Serve platforms
- Support operational scheduling and workforce coordination, including maintaining annual operator schedules.
- Enter and track inspections, ERPs, and other operational records in Intelex and related systems.
- Maintain and update site documentation impacted by management or organizational changes, including contact lists, procedures, orientations, and site access information.
- Manage Outlook mailboxes and site calendars to support communication flow, meeting cadence, and operational priorities.
- Promote cross site alignment by collaborating with administrative staff and operational partners to ensure consistent processes and information flow.
- Provide flexible project and operational support to ensure continuity, issue resolution, and overall operational efficiency.
Qualifications
- 5-7 years’ administrative experience with day-to-day office functions required.
- Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.
- Class 5 driver’s license
- Technical Proficiency
- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Ability to work independently and manage one’s time.
- Ability to keep information organized and confidential.
- Education
- High School Diploma or GED required; Associate’s or Bachelor’s degree in Business Administration or a related field is a plus.
Looking for meaningful work? We can help!
Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/
In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or any other Raise job posting (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com.
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